Complete Feature Overview

Every feature in Data Publisher for Word has been designed to solve real problems faced by document professionals. Explore the technology that's transforming how teams create documents.

Core Publishing Engine

Hybrid CSV Storage System

Revolutionary hybrid storage combines disk-based file storage with MSSQL metadata management. Handle files up to 50MB with lightning-fast processing and rich metadata tracking.

  • Files up to 50MB supported
  • Real-time processing status
  • Rich metadata extraction
  • Background analysis
  • Version control and tagging

Smart Placeholder System

Advanced {{FieldName}} placeholder technology automatically maps CSV columns to document fields. Supports complex formatting, conditional logic, and nested data structures.

  • {{FieldName}} syntax
  • Automatic column mapping
  • Format inheritance
  • Conditional formatting
  • Error handling and validation

Dynamic Character Styles

Industry-first technology that auto-generates Word Character Styles from your data fields. Change formatting across your entire document by modifying a single style.

  • Auto-generated DBPUBCS_ styles
  • Global formatting updates
  • No document rebuilding
  • Style inheritance
  • Typography consistency

Classification Grouping

Intelligent post-processing that groups data by category and inserts section headers automatically. Perfect for directories where headers should appear once per section.

  • Automatic category detection
  • Smart header insertion
  • Eliminates duplicate headers
  • Custom grouping rules
  • Hierarchical organization

Enterprise Security & Authentication

JWT Authentication

Enterprise-grade JWT token-based authentication with Passport.js integration and secure session management.

  • Token-based security
  • Secure session management
  • Role-based access control

MSSQL Backend

Robust Microsoft SQL Server backend with user isolation, encrypted connections, and comprehensive audit trails.

  • Complete data isolation
  • Encrypted connections
  • Comprehensive logging

User Management

Complete user lifecycle management with account creation, profile management, and team collaboration features.

  • Self-service registration
  • Profile management
  • Team collaboration

Advanced Image & Media Handling

Intelligent Image Libraries

Revolutionary image automation that matches images to data records using intelligent filename matching, with fallback handling and automatic size optimization.

How It Works:

  1. Upload your image library (JPG, PNG, GIF supported)
  2. System creates intelligent filename indexes
  3. Images auto-match to data records by filename
  4. Fallback images handle missing files gracefully
  5. Perfect positioning and sizing every time
  • Automatic filename matching
  • Multiple format support (JPG, PNG, GIF)
  • Intelligent fallback handling
  • Automatic size optimization
  • Bulk image processing
  • Version control for image libraries

Example: Product Catalog Images

Your CSV Data:
ProductName,Price,ImageFile
Widget Pro,29.99,widget-pro.jpg
Super Widget,49.99,super-widget.jpg
Your Image Library:
📁 images/
  📷 widget-pro.jpg
  📷 super-widget.jpg
  📷 fallback-image.jpg
Result:
✓ Images automatically matched and inserted
✓ Perfect positioning and sizing
✓ Fallback handling for missing images
✓ Professional layout maintained

Professional Template System

Choose from professionally designed templates or create your own. Every template includes smart placeholders, automatic formatting, and image positioning optimized for your industry.

Product Catalogs

Perfect for retail, e-commerce, and wholesale catalogs with pricing and specifications.

Real Estate Listings

Professional property flyers, market reports, and agent directories.

Business Directories

Community directories, member listings, and professional networks.

Market Reports

Data-driven reports with charts, graphs, and professional analysis.

Technical Specifications

System Requirements

  • Microsoft Word: 2016, 2019, 2021, or Office 365
  • Operating System: Windows 10/11, macOS 10.14+
  • Internet Connection: Required for authentication and data sync
  • Browser: Modern browser for web-based management

Performance & Limits

  • File Size: Up to 50MB CSV files supported
  • Records: Unlimited records per document
  • Images: Batch processing of 1000+ images
  • Processing: Background processing with real-time status

API & Integration Capabilities

RESTful API

Full REST API for custom integrations and automated workflows.

Real-time Sync

Live synchronization between Word and cloud-based data sources.

Custom Extensions

Build custom functionality with our extensible architecture.

Ready to Transform Your Document Workflow?

Join thousands of professionals who've eliminated manual formatting forever. Start your free trial today and see why Data Publisher is the future of document creation.

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